Steps After Receiving the Draft Site Visit Report 

• Review the Draft Site Visit Report promptly to identify:
  • errors in fact, if any; and
  • actions the organization must take to appropriately respond to the Areas of Concern described in the report.
• If not yet started, begin making any changes in the Human Research Protection Program (HRPP) required to address the Areas of Concern, including education, training, other actions (e.g., revisions to written materials), as well as any monitoring to confirm that the AAHRPP Standard or Element is now met.
• Draft the response to the Draft Site Visit Report using the Response to the Draft Site Visit Report form.
  • Generally, the Council on Accreditation expects changes, including education and training, as well as monitoring, to have begun before a response to the Draft Site Visit Report will be considered. If you do not plan to educate or monitor in response to an Area of Concern, provide an explanation why education or training and monitoring are not appropriate to address the deficiencies in practice or knowledge.
• Submit the Response to the Draft Site Visit Report form within 30 calendar days of your organization receiving it, including any revised written materials (e.g., policies and procedures). Instructions regarding how to submit your response to AAHRPP will accompany the Draft Site Visit Report emailed to your organization.

Please contact the AAHRPP staff at Reporting@aahrpp.org if you have questions related to submitting a Response to the Draft Site Visit Report.

Resources You Will Need 

Instructions for Formatting and Submitting Materials in Support of Accreditation